Khurram Akram (148 views)

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• Directrn reporting to our zonal chief and director Lahore.

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• Strategically plan and manage logistics,rn warehouse, transportation and customer services

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• Direct, optimize and coordinate full order cycle

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• Liaise and negotiate with suppliers,rn manufacturers, retailers and consumers

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• Keep track of quality, quantity, stock levels,rn delivery times, transport costs and efficiency

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• Arrange warehouse, catalog goods, plan routes andrn process shipments

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• Resolve any arising problems or complaints

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• Supervise, coach and train warehouse workforce

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• Meet cost, productivity, accuracy and timelinessrn targets

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• Maintain metrics and analyze data to assess performancern and implement improvements

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            Comply with laws, regulations andrnISO requirements

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• To provide day-to-day administration of qualityrn document control and records management support to ensure program widern compliance with regulatory and security requirements.

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• Documents & Records Management

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• Collect soft and hard copy documents and scan andrn upload documents in the system as per the established procedures and ensurern that records are captured and managed according to relevant standards andrn best business practices.

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•  Receivern all technical documents such as drawings, reports, specification etc. inrn order to register them in the system.

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• Maintain controlled documentation usingrn documentation management system including conducting day-to-day documentrn quality checks, maintenance and version control of electronic and paperrn documents and monitoring electronic folder structure in order to ensurern alignment to the organization’s requirements.

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•  Providern notification of updates as required to registered document users, whichrn may include issuing controlled hard copies and providing emailrn notification of the update in order to ensure that users are provided withrn the latest document versions.

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Administrative Support

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• Provide basic administrative support to thern document control section as required in order to ensure the smooth runningrn of the department’s activities.

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• Provide weekly report of all deliverables.

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• Should have knowledge in Timesheet. Iqamarn renewal. Vocation

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• Should have knowledge in mobilization /rn demobilization

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• Provides an administrative link between branchrn offices and head office

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• Implementrn electronic document management system (EDMS)

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• Management ofrn Document Control team

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• Trainrn Document Controllers and delegate and oversee their tasks

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• Conform torn company Document Control Procedures and other procedures and policiesrn applicable

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• Maintain allrn controlled company documents

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• Create andrn manage document hierarchy

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• Overseern document through its entire lifecycle (inception to archival)

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• Creatern document filing and organizing systems that are both effective andrn efficient

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• Frequentlyrn conduct document checks confirming they are current reflecting accuracy ofrn records

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• Assist otherrn departments for Document Control process

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·        rnOverseerndocument through its entire lifecycle (inception to archival)

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Administrative Support

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·        rnCheckrnand edit incoming documents and prepare for distribution filing and organizingrnsystems that are both effective Make available, notify and distribute documentsrnto relevant recipients

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·        rnEnsurernproper organization and security of documents (paper and electronic)

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·        rnConfirmrndelivery of documents to proper personnel

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·        rnCollaboraternand communicate with managers and project leaders

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·        rnManagesrnthe administrative of daily time sheets, Internal, External, Sick Leavesrnvacations for employees

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·        rnFollowingrnand renewing of employees’ resident identity through our Head office arrangernthe ticket to travel with in country. And manage the petty cash.

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·        rnCoordinationrnwith hired contractors in case of any pending invoices or problems.

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·        rnHandlesrnsite vehicles and maintenance or petty cash.

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·        rnAssistingrnwith mobilization & Demobilization of manpower to perform work withinrncountry.

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·        rnManagingrn& arranging final settlement with Payroll, clearance forms, final flightrntickets for terminated people in case of them are Non-Renewal of contract,rnTermination, or Dismissal

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·        rnBillrnpayments – control and verification for housing and site expenses.

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·        rnMonitoringrnand tracking of shipments being imported into Saudi Arabia when necessaryrnthrough concerned companies.

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·        rnProvidesrnan administrative link between branch offices and head office. 

·        rnOrganizernand Archive Documents

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·        rnOrganizingrnsome type of document storage to enable documents to be updated easily

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·        rnScanningrndocuments, copying documents, physically or electronically filing documents,rnorganizing documents and ensuring documents are saved and safeguarded fromrntheft or destruction.

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·        rnCheckingrndispatch documents are accurate

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·        rnPresentationrnand filing of documents and drawings.

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·        rnResponsiblernfor maintaining hard copy information.

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·        rnIssuingrnand distributing controlled copies of information.

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·        rnManagingrnand maintaining a Document Control System

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·        rnEnsuringrnall documents are as up to date as possible

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·        rnCheckingrnfor signatures and dates or as much as drafting and editing sentences.

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·        rnTrainingrnnew staff on the documents and systems in place.

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·        rnTrainingrnemployees in the proper way to create or fill out company documents andrnadvising on procedures of issue and methods in accessing the system

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·        rn Conform to company incoming and delivery ofrndocuments to proper personnel specifications and Document Control Procedures

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·        rnCollaboraternand communicate with managers and project leaders

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Administrative Support

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·        rnArrangernthe visits and residence transportation travel arrangement including flightrnticket ground transportation of site staff (Managers, Executive and Workers).

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·        rnFollowingrnand renewing of employees bank accounts’ resident identity through our Headrnoffice.

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·        rnCoordinationrnwith hired contractors in case of any pending invoices or problems.

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·        rnHandlesrnsite vehicles and also maintenance manage the petty cash transportation.

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·        rnManagingrn& arranging final settlement with Payroll, clearance forms, final flightrntickets for terminated people in case of them are Non-Renewal of contract,rnTermination, or Dismissal

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·        rnProjectrninvoicing Bill payments control and verification for housing and site expenses.

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·        rnMonitoringrnand tracking of shipments being imported into Saudi Arabia when necessaryrnthrough concerned companies.

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·        rnProvidesrnan administrative link between branch offices and head office.