Arif Shah (231 views)

Develop the necessary operational activities to meet and support departments’ merchandising and inventory needs.Manage the stores operations and ensure achievement of agreed departmental requirements.Provide the planned stock requirements that is receiving over the next fewMonths taking into account current stock on hand, current stock on order and forecasted consumption.Provide inputs and relevant information (e.g. Maximum/minimum stock level, etc.).Issue written and oral instructions to Stores personnel regarding new Stores Section policies and procedures.

Develop the necessary operational activities to meet and support departments’ merchandising and inventory needs.Manage the stores operations and ensure achievement of agreed departmental requirements.Provide the planned stock requirements that is receiving over the next few monthsTaking into account current stock on hand, current stock on order and forecasted consumption.Provide inputs and relevant information (e.g. Maximum/minimum stock level, etc.)to Issue written and oral instructions to Stores personnel regarding new stores Section policies and procedures.Ensure optimum stock on premises and adequate stocks are available. Supervise the annual physical inventorycommittee.Carry out random and scheduled checks on stores to ensure they adhere to standards.Review monthly MIS performance reports. Coordinate these reports with the Commercial Manager.Review defective/ wrong item(s) and request to arrange the returns.Order, in coordination with the Head of Purchase, needed materials to meet the departments’ requirements.Monitor stores’ budget and ensure compliance to such.Manage all human resources activities for the stores personnel including staffing

Periodic stock inventory checks and date checks of warehouse inventory and reporting of goods due for expiry toensure the accuracy of system information and minimize the risk of inventory issues.Co-ordination of all materials to ensure they are moved, stored and segregated correctly in the warehouse.Coordinate transfers in and out of the warehouse, tracking all movements.Make purchase requests and ensure flow of goods.Receiving the goods after clearing, local purchase, demo returns.Reporting goods to the Procurement & Logistics Department and filing the supporting documents.Receiving the LPOs and arranging & filing schedule base.Creating the Delivery note and Invoice as per LPO.Ensure delivery schedule is maintained and promptly alert supervisors if a delay occurs or is likely.Receiving the signed Delivery note and Invoices from Drivers.Attending calls from Salespersons, Customers etc.Daily follow up of sales department requests and follow up Receiving, checking new shipments from supplier andunloading of customers deliveriesSales return and internal sales adjustment documents creation.Physically checking of the item expiry and other condition of the goods against Quality Inspection Form.Supporting stock arrangements and perpetual inventory checking.Support documentation with finance department.Attending all the urgent situations and meet the requirements.Comply with the store instructions and apply SOP in the warehouse according to company policy.

Develop business strategies to increase customers’ pool, expand store traffic and optimize profitability complete storeadministration and ensure compliance with company policies and procedures.Maintain excellent store condition and visual merchandising standards as per the Retail department SOPEnsure that visual merchandising guidelines are adhered to and standards are maintained in the section(s) andprovide inputs to the store visual merchandiser on the same.Identifies current and future customer requirements by establishing rapport with potential and current customers.Ensures availability of merchandise by maintaining inventories and communicating shortages to RegionalDistribution Center.Secures merchandise by implementing security systems and measures and inspect and ensure adjustment of damagesas per the Standard Operating Procedure 'SOP's'.Managing stock levels and making key decisions about stock control.Touring the sales floor regularly and identifying and resolving staff and customer’s issues and grievances.Maintaining awareness of market trends in the retail industry, understanding forthcoming customer initiatives andmonitoring competitors' performance.

Responsible to oversee the warehouse staff activities and to ensure that all warehouse operations are beingcarried out with 100 % accuracy.Responsible to ensure that the warehouse daily tasks are completed on time and relevant KPI are achieved.Responsible to ensure all operators are operating safe and as per the SOP.Coordinate the day to day activities and work program of the warehouse including accurately and safelyreceiving and storing materials, as well as picking, packing and scanning orders for pickup and delivery.Optimize turnaround time of operational work processes by ensuring operational routes are planned effectively,thereby contributing to cost efficiency and productivity.Ensure the warehouse and its equipment is operating efficiently through the monitoring of maintenance andrepair issues that arise in the warehouse and ensure that warehouse management are informed on any issues.Ensure the facility is kept safe, clean and neat by carrying out continuous safety checks and reportingdiscrepancies. Ensure the facility is secure and that security procedures are followed, and relevantdocumentation is completed in order to safeguard the company against loss and liabilities.Maintain and ensure the implementation of SOP s to record the flow of stock in and out of the warehouseensuring that the relevant WMS is appropriately updated in order to determine the status of stock levels for anorder at any given time.Monitor the performance of the relevant work team/s and assist with maintaining high quality service andoperational standards through the support and training of team members as required.Provide guidance and instructions to operators and Warehouse Assistants to deliver excellent performance at alltimes & ensure that all activities in the area of responsibility are compliant with the current legal and companyspecific regulations.

Updating the customers regarding the status of their shipments, e.g. estimated time of departure and the estimatedtime of arrival (sea shipments).Coordinate between the customer and shipping company regarding bill of lading confirmation and other documentsrequired. (Sea shipments).Updating reports on a daily basis. Reports are delivery reports, trailer/container booking reports.Prepare the M/R through our system and coordinate with the purchasing department regarding LPO preparation forthe supplier.Posting of provision of cost per Invoice through SAP.Keeping in track all invoices and packing list returned by the supplier, following up if not yet received, and update tothe accounts department.Monthly Stock Audit in coordination with Finance and Warehouse Department.Submitting reports every end of the month to the GM and Sales and Marketing Director which includes total delivery,total cost, average selling price and average cost for each client.Keeping our files and record organize to easily locate documents for future references.

Sorts and distributes incoming mail.Arranges meetings by reserving rooms and managing refreshments.Correspondence, meeting notes, and forms among other documents.Photocopies, scans, and files appropriate documents.Edits documents for accuracy.Maintains accurate records and data entry.Assists with organizing events when necessary.Conducts research and compiles data, including supplier pre-qualifications.Interacts with directors when necessary.Assists in setting up new client accounts.Covers reception upon occasion.Answers customer questions and confirms customer orders.Engages in educational opportunities as needed.Performs additional duties when required, including drafting brochures and organizing the filing system.