9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing means hiring an external company to manage payroll tasks such as combining payroll information, determining wages, managing tax regulations, administering employee advantages, and guaranteeing timely payroll.

Outsourcing payroll not just saves businesses time however likewise guarantees compliance with legal requirements. Outsourcing to a payroll professional can assist avoid problems that develop with internal payroll, like remaining up to date with altering tax laws or manually repairing payroll mistakes.

How We Selected the Best Outsourced Payroll Companies

Features

We prioritized solutions with easy to use user interfaces, seamless integrations with human resources and accounting software, and scalability to fulfill the needs of companies of all sizes. These functions make sure complete payroll management, whether you’re managing a few staff members or a worldwide labor force.

Security and Compliance

Each option was examined for its ability to protect delicate data and make sure compliance with ever-changing tax policies and labor laws. Strong security steps and up-to-date compliance qualifications are important for decreasing risks and preventing penalties.

Customer Support

We considered the schedule of responsive customer assistance, training resources, and continuous help to guarantee companies can depend on their picked payroll service provider. Comprehensive assistance assists avoid payroll errors and deals with issues quickly when they arise.

Reputation

To make sure reliability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to market recognition and third-party audits, to verify each tool’s performance and credibility. A solid credibility suggests a track record of providing consistent, premium payroll services.

9 Top Payroll Outsourcing Companies

Based on the evaluation of business on these series of requirements, we have produced the ultimate list for the very best payroll services that can be contracted out in 2025.

1. Playroll

Playroll provides a detailed solution for handling worldwide payroll and employment, making it perfect for services of any size. The platform’s Employer of Record (EOR) services allow seamless payroll processing for both global employees and specialists in over 180 nations.

Playroll provides an International Payroll Management service that offers organizations full control and versatility to incorporate their preferred payroll vendors per region, with no need to rip and change their current set-up at excellent time and cost. The services consist of GP Analytics, an effective tool for tracking and picturing payroll information from across the world. GP Manager consolidates global payroll processes together with advanced analytics functions, to offer you more oversight of worldwide payroll procedures.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in global work services, focusing on in-house legal know-how.

Key Features Overview

– Consolidating international payroll processes into one central hub while providing versatile combinations with existing vendors and in-house operations.

– Map payroll information from any information source, featuring combinations with leading accounting software.

– Quick release of software application and automated vendor onboarding.

Multi-vendor payroll for paying staff members through various service providers.

– Simplifying payroll by automating currency management, standardizing workflows, and ensuring compliance throughout various regions.

Global Payroll Pricing

Starting at $3 per employee.

Pros

– Quick setup with low execution costs, saving time and resources.

– No need to replace existing payroll operations or relied on regional service providers.

– Real-time currency management and conversion functions for worldwide payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance features with digitized audit trails.

– Access to educated customer assistance for organizations of all sizes.

– Dedicated assistance offered at no additional expense.

Cons

– Limited integration alternatives with third-party HR tools, though more choices are always being added.

Truly Flexible Global Payroll

Switch to Playroll for smooth payroll management tailored to your needs, with complete integration with present payroll companies and systems.

2. Paylocity

Paylocity is known for its flexibility, offering a thorough outsourced payroll service ideal for mid-market companies. It likewise offers a suite of HR and labor force management services, consisting of advantages administration, time tracking, and talent management

– Payroll and HR management.

– Employee self-service website

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration,

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some features require a discovering curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited global payroll capabilities

– Customization might require technical expertise.

3. Gusto

Gusto is a simple and cost effective payroll outsourcing service, particularly matched for small companies. Known for its transparent prices and ease of use, it likewise offers benefits administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services combination

Pricing:

Starts at $39/month + $6 per staff member.

– Affordable and easy to utilize.

– Offers medical insurance, 401( k), and other benefits.

– Handles federal, state, and local tax filings.

Cons:

– Not ideal for businesses with a large, complex labor force.

– Only offered for U.S.-based staff members and contractors.

– Personalized assistance is only available at greater tiers.

– Limited flexibility for special payroll structures.

– Slower processing times for brand-new organizations compared to some competitors.

4. ADP

ADP, founded in 1949, is a trusted global payroll option particularly created for large business. It provides powerful multi-country payroll software application, together with innovative analytics for thorough insights into payroll data.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services integration

Pricing:

– Offers 24/7 client service with payroll specialists.

– Automates tax filings, payroll estimations, and ensures compliance with regulations.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Added fees for tax filings, year-end reports, and certain features.

– Initial setup can be time-consuming and may need extensive training.

– While support is readily available 24/7, reaction times and quality may differ.

5. Paychex

Paychex is a popular choice for small to medium-sized services, offering a series of payroll and HR services. Its user-friendly platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and presence tracking

– HR services for compliance

Pricing:

– User-friendly customer service

– Strong compliance assistance for tax and labor laws

– Mobile app for simple payroll management on the go

Cons:

– Pricing can be greater compared to some rivals

– Some advanced functions come at an additional cost

– Reports and customization alternatives can be restricted

– Occasional hold-ups in consumer assistance action times

6. Square

Square’s payroll services are perfect for little businesses, particularly those already using Square for payments, using easy integrations, automated tax filings, and direct deposit options.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per employee.

– Seamless combination with Square POS

– Competitive rates, especially for small businesses with per hour employees.

– Simple and instinctive design

Cons:

– Lacks sophisticated HR tools and advantages administration that bigger business might require.

– Best fit for retail, restaurants, and small service-based organizations, but may not be perfect for extremely intricate payroll requirements.

– Payroll reporting features are more standard compared to rivals.

– Only offered for businesses running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out service that integrates payroll with advanced HR services, perfect for mid-market services.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service alternatives

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, workforce management, and accounting software application.

– Comprehensive compliance features for tax regulations, wage laws, and reporting requirements.

– Provides in-depth analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complicated for small companies with a steep knowing curve.

– Might be more pricey than some easier payroll options, particularly for small businesses with tight spending plans.

– Some services may discover certain functions require IT support or extra modification efforts.
– Some users report disparities in customer support response times and problem resolution.

8. Justworks

Justworks provides payroll outsourcing in addition to robust HR services, making it a perfect option for small businesses with per hour and salaried non-exempt employees.

– Payroll processing and tax filing

– Employee advantages and insurance coverage

– 401( k) management

– HR services and worker’s settlement

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and user friendly dashboard for employees and administrators.

– Combines payroll, advantages, compliance, and HR tools in one platform.

Cons:

– More affordable for mid-sized services than small groups.

– Less flexibility in payroll and HR tools compared to some standalone options.

– Requires business to co-employ employees, which may not suit all business structures.

– Primarily concentrated on U.S.-based companies.

9. Paycom

Paycom is an effective payroll outsourcing platform that supplies powerful payroll services and HR services to services of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax regulations compliance

– HR services for labor force management

– Employee self-service functions

Pricing:

Custom rates based on the scope of the company.

Pros:

– Employees can handle their own payroll, benefits, and tax files.

– Offers thorough functions to secure sensitive employee data.

– Advanced analytics offer important insights into workforce costs, turnover, and performance.

Cons:

– Compared to other payroll services, Paycom can be expensive, particularly for little or midsize organizations.

– New users might need substantial training to fully utilize the platform.

– Some users report that workflow customization and reporting choices have restrictions.

– While client service is offered, some users experience slow response times or trouble dealing with intricate concerns.

– Compared to rivals, Paycom has less combinations with other organization software application, requiring more dependence on its internal community.

How to Choose the Right Payroll Service for Your Business

With many outsourced payroll options readily available, how do you select? As an initial step, it’s important to take your service’s size and needs into factor to consider. Small companies might choose an easier, cost-effective solution, while larger businesses require more thorough services.

Ensure the company incorporates efficiently with your existing HR services, accounting tools and internal workflows to reduce disturbances. An option that takes months to embrace can significantly impact your organization – look for companies that use fast and easy onboarding.

At Playroll, we understand the obstacles at hand. Above all, we are dedicated to offering customized customer care, for services of all sizes. Our platform integrates automated, easy-to-implement worldwide payroll management software with hands-on assistance. All in the name of making international payroll and growth really easy.