9 Best Outsourced Payroll Companies For 2025
What is a Payroll Outsourcing Service?
Payroll outsourcing methods working with an external business to deal with payroll tasks such as consolidating payroll data, determining salaries, handling tax policies, administering worker benefits, and making sure timely payroll.
Outsourcing payroll not just saves companies time but likewise makes sure compliance with legal requirements. Outsourcing to a payroll expert can help prevent concerns that develop with in-house payroll, like keeping up to date with changing tax laws or by hand repairing payroll errors.
How We Selected the very best Outsourced Payroll Companies
Features
We prioritized options with user-friendly interfaces, smooth combinations with personnels and accounting software, and scalability to fulfill the needs of organizations of all sizes. These functions make sure total payroll management, whether you’re handling a few staff members or an international workforce.
Security and Compliance
Each option was evaluated for its ability to protect sensitive data and ensure compliance with ever-changing tax guidelines and labor laws. Strong security steps and current compliance qualifications are important for minimizing dangers and avoiding penalties.
Customer Support
We considered the availability of responsive client support, training resources, and continuous help to guarantee companies can count on their selected payroll company. Comprehensive assistance assists prevent payroll errors and resolves concerns promptly when they emerge.
Reputation
To ensure dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, together with industry recognition and third-party audits, to confirm each tool’s performance and trustworthiness. A solid credibility suggests a performance history of providing consistent, high-quality payroll services.
9 Top Payroll Outsourcing Companies
Based on the examination of business on these variety of requirements, we have actually developed the supreme list for the very best payroll services that can be contracted out in 2025.
1. Playroll
Playroll offers a thorough solution for managing international payroll and work, making it ideal for companies of any size. The platform’s Employer of Record (EOR) services enable smooth payroll processing for both global employees and professionals in over 180 nations.
Playroll provides a Global Payroll Management solution that uses services complete control and flexibility to integrate their favored payroll vendors per region, with no requirement to rip and change their existing set-up at terrific time and cost. The services consist of GP Analytics, a powerful tool for tracking and imagining payroll data from across the world. GP Manager combines global payroll processes in addition to advanced analytics functions, to provide you more oversight of worldwide payroll procedures.
As part of the VAT IT Group, Playroll makes use of over 25 years of experience in international employment services, focusing on internal legal expertise.
Key Features Overview
– Consolidating worldwide payroll procedures into one main hub while providing versatile integrations with existing vendors and in-house operations.
– Map payroll data from any data source, featuring combinations with leading accounting software.
– Quick deployment of software and automated vendor onboarding.
Multi-vendor payroll for paying employees through various companies.
– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across different areas.
Global Payroll Pricing
Starting at $3 per staff member.
Pros
– Quick setup with low implementation expenses, conserving time and resources.
– No need to replace existing payroll operations or relied on local companies.
– Real-time currency management and conversion functions for worldwide payroll.
– Advanced automation for payroll jobs across over 180 nations.
– Built-in compliance functions with digitized audit routes.
– Access to well-informed client assistance for services of all sizes.
– Dedicated assistance offered at no additional cost.
Cons
– Limited combination alternatives with third-party HR tools, though more options are always being included.
Truly Flexible Global Payroll
Switch to Playroll for seamless payroll management customized to your requirements, with full integration with existing payroll companies and systems.
2. Paylocity
Paylocity is understood for its versatility, providing a detailed outsourced payroll service ideal for mid-market organizations. It also offers a suite of HR and workforce management solutions, consisting of advantages administration, time tracking, and talent management
– Payroll and HR management.
– Employee self-service portal
– Advanced reporting and analytics
– Cloud-based payroll processing
Pricing:
– Strong HR services integration, versatile platform
– Robust reporting and analytics
– Includes a mobile app
Cons:
– Some features require a learning curve
– Pricing can be higher than rivals
– Occasional system lag
– Limited global payroll abilities
– Customization may need technical know-how.
3. Gusto
Gusto is a simple and cost effective payroll contracting out service, particularly suited for little businesses. Known for its transparent prices and ease of use, it also uses benefits administration.
– Automated tax filing and payments
– Employee benefits management
– Time tracking and PTO management
– HR services combination
Pricing:
Starts at $39/month + $6 per staff member.
– Affordable and simple to use.
– Offers health insurance, 401( k), and other perks.
– Handles federal, state, and regional tax filings.
Cons:
– Not perfect for businesses with a large, intricate workforce.
– Only offered for U.S.-based staff members and professionals.
– Personalized assistance is only offered at greater tiers.
– Limited flexibility for special payroll structures.
– Slower processing times for brand-new services compared to some rivals.
4. ADP
ADP, founded in 1949, is a trusted international payroll service especially designed for large business. It provides effective multi-country payroll software, together with innovative analytics for in-depth insights into payroll data.
– Global payroll solutions
– Tax regulations compliance tools
– HR services combination
Pricing:
– Offers 24/7 client service with payroll professionals.
– Automates tax filings, payroll calculations, and makes sure compliance with policies.
– Gets in touch with different accounting software application and HR tools.
Cons:
– Pricing can be high compared to competitors with simpler payroll needs.
– Service charges for tax filings, year-end reports, and particular features.
– Initial setup can be lengthy and may require substantial training.
– While support is available 24/7, action times and quality might vary.
5. Paychex
Paychex is a popular choice for little to medium-sized companies, offering a variety of payroll and HR services. Its intuitive platform guarantees easy management.
– Automated payroll processing
– Employee advantages administration
– Time and attendance tracking
– HR services for compliance
Pricing:
– User-friendly customer service
– Strong compliance support for tax and labor laws
– Mobile app for simple payroll management on the go
Cons:
– Pricing can be greater compared to some competitors
– Some advanced functions come at an extra cost
– Reports and modification options can be limited
– Occasional delays in consumer assistance reaction times
6. Square
Square’s payroll services are ideal for small services, specifically those already using Square for payments, offering simple integrations, automated tax filings, and direct deposit alternatives.
– Simple payroll management
– Direct deposit and tax filing
– PTO and time-off tracking
– Integration with Square POS
Pricing:
$ 35/month + $5 per staff member.
– Seamless combination with Square POS
– Competitive rates, especially for small companies with hourly workers.
– Simple and intuitive style
Cons:
– Lacks sophisticated HR tools and benefits administration that bigger enterprises may require.
– Best suited for retail, restaurants, and little service-based companies, but might not be perfect for extremely complicated payroll needs.
– Payroll reporting functions are more standard compared to competitors.
– Only offered for businesses running within the U.S.
7. UKG Ready
UKG Ready is an extensive payroll contracting out option that integrates payroll with advanced HR services, best for mid-market businesses.
Key Features:
– Payroll and HR services
– Workforce scheduling and time tracking
– Employee self-service alternatives
– Compliance with
Pricing:
– Can incorporate with HR, workforce management, and accounting software.
– Comprehensive compliance functions for tax regulations, wage laws, and reporting requirements.
– Provides detailed analytics into payroll trends, labor costs, and compliance dangers.
Cons:
– Can be too complex for small companies with a steep learning curve.
– Might be more costly than some easier payroll options, particularly for little services with tight budget plans.
– Some services might discover certain features need IT support or additional modification efforts.
– Some users report inconsistencies in customer support action times and issue resolution.
8. Justworks
Justworks offers payroll outsourcing together with robust HR services, making it a perfect option for small companies with hourly and salaried non-exempt employees.
– Payroll processing and tax filing
– Employee benefits and insurance
– 401( k) management
– HR services and worker’s settlement
Pricing:
Starts at $49/month per worker.
– Simplifies payroll processing and tax filings.
– Intuitive and user friendly control panel for staff members and administrators.
– Combines payroll, advantages, compliance, and HR tools in one platform.
Cons:
– More economical for mid-sized businesses than little groups.
– Less versatility in payroll and HR tools compared to some standalone services.
– Requires companies to co-employ employees, which may not match all organization structures.
– Primarily concentrated on U.S.-based companies.
9. Paycom
Paycom is an effective payroll outsourcing platform that provides powerful payroll services and HR services to companies of all sizes.
Key Features Overview:
– Automated payroll processing
– Tax regulations compliance
– HR services for labor force management
– Employee self-service functions
Pricing:
Custom pricing based on the scope of the company.
Pros:
– Employees can handle their own payroll, advantages, and tax documents.
– Offers thorough functions to protect sensitive worker information.
– Advanced analytics offer important insights into labor force costs, turnover, and effectiveness.
Cons:
– Compared to other payroll solutions, Paycom can be pricey, especially for little or midsize companies.
– New users may require substantial training to totally utilize the platform.
– Some users report that workflow customization and reporting alternatives have constraints.
– While customer support is available, some users experience sluggish reaction times or problem resolving intricate concerns.
– Compared to competitors, Paycom has fewer integrations with other organization software, needing more dependence on its internal ecosystem.
How to Choose the Right Payroll Service for Your Business
With numerous outsourced payroll solutions offered, how do you select? As a very first action, it’s vital to take your service’s size and needs into consideration. Small companies may prefer a simpler, cost-effective service, while bigger businesses need more comprehensive services.
Ensure the company incorporates smoothly with your existing HR services, accounting tools and internal workflows to minimize disturbances. An option that takes months to adopt can considerably impact your company – look for suppliers that use quick and basic onboarding.
At Playroll, we comprehend the challenges at hand. Above all, we are devoted to supplying customized client service, for companies of all sizes. Our platform combines automated, easy-to-implement worldwide payroll management software application with hands-on assistance. All in the name of making global payroll and expansion genuinely simple.
